The summer brings over the sunshine and a deserved break from school. April or May is the perfect time to plan that graduation celebration! Your graduate worked hard for that diploma or degree.
Now it’s your time to plan a party to do something for your graduate. Start by going through our party planning guide to throwing an A+ bash. As you already know, planning a party is not so easy.
By following the schedule given below and staying organized, you can throw a graduation party for your guest of honor which will make them feel loved and proud of the achievements.
One Month Before The Graduation Celebration
- Select a date that works best. It doesn’t have to be the weekend of the graduation ceremony.
- Finalize your guest list.
- Don’t hesitate to invite family and friends who live far away. If they cannot come to the party, they can send a present for the graduate!
- Ask the graduate to get a list of professors, teachers or college friends she or he wants to invite.
- Find a photograph of the graduate to your custom made party invites. Try to mail the invitations at least three weeks before the party. Explain that this theme is to help fill the Piggy Bank for the graduate, no regular gifts are needed. When guests can just give cash, checks, or gift cards they do not have to search long and hard for a personal gift. The graduation gift money will help the graduate move on to the next phase of life.
- Book party tents, catering business, any huge activity/entertainment bits, etc..
Three Weeks Before The Graduation Celebration
- Assemble food and beverages list.
- Expect about 75 percent of invitees to attend.
- Hors d’oeuvres ought to be easy to prepare beforehand and easy to eat.
- Save a few bucks with 2-liter bottles instead of a bunch of pop cans.
- Make your party outstanding by purchasing custom cups napkins, plates, and coasters.
- Plan table centerpiece and celebration decorations.
Two Weeks Before The Graduation Celebration
- Arrange music (speakers, iPod dock, playlist, karaoke, etc.).
- Construct frame or a slideshow with some of your favorite pictures of the graduate.
- Create a card or purchase a book for party guests to sign.
- Get creative with personalized gift bags!
- Pre-order a cake and desserts–custom stir sticks make cupcake toppers!
One Week Before The Graduation Celebration
- Prepare the frozen food that can be easily reheated.
- Check the weather report and prepare as necessary.
- Make a list of things that you still want (tables, tent, chairs, etc.).
- Find yard games for entertaining your guests ( Frisbee, badminton set, bocce ball, croquet, etc.).
One-Two Days Before The Graduation Celebration
- Clean your house thoroughly and manicure your lawn.
- Check the weather report and make room indoors if needed.
- Get out a tent, the tables, and decorations.
- Charge your camera and ensure you’ve got loads of space for photos and videos.
- Inform the neighbors about the parking and celebration situation — or extend an invitation!
- Place several large garbage bins with additional bags in the bottom.
IT’S GRADUATION PARTY TIME!
- Prepare the remaining food.
- Keep cold food in the refrigerator until the guests arrive.
- Prepare hot food last and hold in a warm oven.
- Label drink coolers filled with plenty of ice.
- Set up a table for a card box, graduation gifts, and party favors.
- Check bathrooms for towels, toilet paper, toothpicks, custom matchbooks, etc.
- Set out food, cups, napkins, utensils, and plates.
- Get yard games ready for party guests.
- Tie balloons or ribbons into the mailbox.
- Turn on the music.
- Give your graduate a big hug and make an effort not to cry. (keep your kleenex in your pocket)